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Received — 16 July 2025 OpenProject Blog

OpenProject 16.2: New header and sidebar with improved navigation and design

16 July 2025 at 08:22

OpenProject 16.2 has been released and this version introduces new features and improvements again. We look forward to hearing your thoughts and feedback on the latest updates. Please take a few minutes to learn what changes for you. We will summarize the most important changes in this blog article and, as always, please see our release notes that contain all changes, features and bug fixes.

In this blog article, we will focus on the design updates and briefly summarize some more important features. Here is a quick navigation to all feature descriptions:

New header and sidebar with improved navigation and design

The most striking change from 16.1 to 16.2 is the more modern design and improved user experience of the sidebar and header navigation. The reason for these changes is to give the application a more contemporary look and to ensure compatibility with the openDesk application. It is important to us to provide the best possible user experience in openDesk when navigating between the different applications within openDesk.

The updates in OpenProject itself also follow familiar logic. For example, the project navigation has moved consistently into the sidebar. Here’s an overview of what’s new in OpenProject 16.2, regarding header and sidebar navigation:

  • The hamburger sidebar toggle has moved from the header to the sidebar.
  • The default sidebar color in light mode is now brighter.
  • The search and create buttons have a new, more intuitive position in the header.

Please note that these changes will not affect your already customized designs.

See a comparison between OpenProject version 16.1 (top) and 16.2 (highlighted below):

Home Page in OpenProject in comparison: Version 16.1 and Version 16.2 with updated header and sidebar

What do you think of these updates? As with any change, it may take some time to get used to the new navigation, but we hope that it will provide you with a better user experience in the long run and a more intuitive start for new users.

Other design updates in OpenProject 16.2

The changes to the header and sidebar weren’t the only design changes: as part of the ongoing updates to the Primer design system, the user interface and process for creating a new project or copying an existing one has also been improved. For example, when you create a project based on a template, you can now immediately select which modules and parts you want to copy and which you want to skip.

Also, in the Relations tab of a work package, the + Relation dropdown now uses second-level navigation: Only the first relations are shown directly, others are displayed when clicking on “Other relations”.

Seamless integration of open source applications with a SCIM API (Enterprise add-on)

While this is a rather technical update, the newly added SCIM API can be a huge benefit for seamless integration with other open source applications. It allows your identity provider (IdP) to automatically provision and de-provision users in OpenProject, based on the open SCIM standard.

This reduces manual work for administrators, ensures your user data stays in sync across systems, and improves overall security.

The SCIM API is available as an Enterprise add-on in the Corporate plan. Administrators can configure SCIM clients directly in OpenProject, generate secure system tokens, and see which users are managed by which client – all within the authentication settings.

Screenshot of the OpenProject administration to add a new SCIM client

This is particularly valuable for organizations looking to connect OpenProject to other open source tools such as Nextcloud or Keycloak, supporting a fully sovereign and integrated digital workspace.

See our system admin guide to learn more about authentication methods for OpenProject.

Non-Latin languages and emojis supported in PDF exports

We’re especially happy about this update, because it makes OpenProject even more international and inclusive: PDF exports of work packages now fully support non-Latin scripts and emojis, so languages like Arabic, Chinese, Japanese, Korean and many others appear exactly as intended. This means your multilingual project data and even your favorite emojis are displayed correctly in your exported documents.

PDF export extract from an OpenProject work package that contains emojis, symbols and non-Latin characters

Option to disable keyboard shortcuts for better accessibility

Here comes another step in improving accessibility across OpenProject. Users can now disable all keyboard shortcuts in their personal settings. That’s not only helpful for people working with screen readers or other assistive technologies, but also for anyone who prefers to avoid unintended shortcut actions.

OpenProject account settings on interface options, with highlighted option to disable keyboard shortcuts

Tip

Have you noticed? We recently also updated the font on our website to make it easier to read. While improving the OpenProject application is our main focus, we are also aware of accessibility issues on our website and in our documentation, and we are working to address them.

Smoother experience with Custom fields, Meetings, and My time tracking

Apart from the already mentioned feature updates, OpenProject 16.2 includes many small improvements that make everyday work just a bit smoother.

When creating custom fields or project attributes, you can now pick the field type right at the start — saving clicks and making the setup process clearer.

For meetings, OpenProject is now listed as the organizer in calendar invitations instead of the person who created the meeting. This means everyone can freely accept or decline without accidentally canceling the event for all participants.

And in the My time tracking module, weekly views now collapse future days, helping you stay focused on what matters today.

OpenProject 16.2: Migration, installation, updates and support

Follow the upgrade guide for the packaged installation or Docker installation to update your OpenProject installation to OpenProject 16.2. We update your hosted OpenProject environments (Enterprise cloud) today, July 16, 2025.

You will find more information about all new features and changes in our Release notes or in the OpenProject Documentation.

If you need support, you can post your questions in the Community Forum, or if you are eligible for Enterprise support, please contact us and we are happy to support you personally.

Credits

A very special thank you goes to City of Cologne, Deutsche Bahn and ZenDiS for sponsoring released or upcoming features. Your support, alongside the efforts of our amazing Community, helps drive these innovations. Also a big thanks to our Community members for reporting bugs and helping us identify and provide fixes. Special thanks for reporting and finding bugs go to Michael Lathion, Jason Culligan, Sven Kunze, and Gábor Alexovics.

Last but not least, we are very grateful for our very engaged translation contributors on Crowdin, who translated quite a few OpenProject strings! This release we would like to particularly thank the following users:

  • William, for a great number of translations into Chinese Traditional.
  • rmiyata, for a great number of translations into Japanese.
  • rubenpedrolopez, for a great number of translations into Spanish.

Would you like to help out with translations yourself? Then take a look at our translation guide and find out exactly how you can contribute. It is very much appreciated!

As always, we welcome any feedback on this release. 💙

Received — 12 July 2025 OpenProject Blog

Document and print meetings: Tasks, outcomes and minutes — all in one software

7 July 2025 at 07:22

Every project involves regular meetings: What’s the current status? Who’s responsible for which tasks? Especially in public institutions, it’s crucial to document decisions from meetings clearly and in a way that’s audit-proof. Fully transparent, both internally and externally.

With OpenProject, this is effortless: You can prepare meetings in just a few clicks, link tasks, and create a structured record with responsibilities, outcomes, and a list of participants.

Meeting over? Export and print your meeting directly from the system, formatted as a clear PDF. This way, you have all decisions and responsibilities in black and white — ready for files, audits, or inquiries from citizens.

Document decisions

What’s the core of almost any meeting? Bringing together different perspectives and making decisions. In reality, this often looks quite different. Meetings run over time, participants aren’t sure why they’re there, and in the end, everyone is just as confused as when they started.

Your team needs meetings that are transparent and straightforward from start to finish. The right software guides you through every step and provides clear structure. Learn more about all the features in OpenProject’s meeting module: Recurring or one-time meetings, linking work packages, calendar integration, and much more.

OpenProject meeting in status closed, with agenda items and outcomes

How can I record decisions directly during a meeting?

With OpenProject, you record decisions right as the meeting happens. Nothing gets lost, and all participants – and those who couldn’t join – immediately see what was agreed.

To do this, set the meeting status to “In Progress.” This automatically activates a + Outcome button under each agenda item. Any participant can click it to log decisions on the spot.

You can also rearrange agenda items by drag & drop at any time. If certain points turn out to be irrelevant, simply

  • move them to the backlog at the end,
  • delete them,
  • or in a recurring meeting series, push them to the next meeting.

The result is a clear, traceable record that captures your decisions exactly as they were made.

Assign responsibilities

For decisions to be implemented, responsibilities must be crystal clear. In OpenProject, you define right in the meeting who is responsible for which agenda item.

This also avoids those awkward moments when no one starts the conversation because no one feels responsible — instead, everyone can see the name and avatar of the person in charge next to each agenda point.

Detailed view of two agenda items in an OpenProject Meeting, showing a duration and an assignee with name and avatar

This cuts down on questions and duplicated coordination. Projects run more smoothly because everyone knows their area of responsibility and the next steps are clear.

How do I assign responsibilities directly in a meeting?

OpenProject’s meeting module offers two ways to add agenda items and define responsibilities:

  1. You can add an existing work package (like a task or ticket), which typically already has an assigned person.

  2. You can create a new agenda item and note the responsible person directly in the text. Of course, you can also link multiple work packages within one item.

In both cases, you can add a responsible person in the top right of the agenda point. You decide whether this person is only presenting the topic or also in charge of following up afterward.

Detailed view of an OpenProject meeting with dropdown menu for an agenda item

Everything in the minutes — your single source of truth

All items from the meeting automatically come together in a structured record. This is your single, reliable source of truth — without scattered Excel sheets or Word files. With OpenProject, you keep working on tasks and documenting them exactly when they’re discussed. No more memory-based notes that are incomplete or vague.

What does the meeting record include automatically?

Your OpenProject meeting brings it all together: agenda, outcomes, tasks, documents, responsibilities, participants, plus date and time. Everything in one place, available to everyone involved.

You keep your familiar processes while gaining efficiency: build the minutes directly from your agenda and simply add outcomes. This saves time and creates a true reflection of your meeting.

Why is a central record so important?

With a single, always up-to-date document, you establish a clear single source of truth. No more outdated versions buried in emails or spreadsheets.

Even those who couldn’t attend the meeting can easily see what was discussed and decided. Often, one click on the linked work package is enough to view all details and the entire communication thread.

What other tools do I need for my meetings?

OpenProject covers almost everything — from the agenda to tasks to the final minutes. The only additional tool you need is software for the actual video or phone conference if you’re meeting online or in a hybrid setting. Ideally, you’ll use one where you can share your screen and display the meeting in OpenProject at the same time.

Tip

We’re passionate about open source — that’s why our own team uses the open source virtual classroom software BigBlueButton for video meetings. It pairs perfectly with OpenProject.

How does the calendar feature help?

The automatically generated invitation email contains an ICS file. This lets participants add the meeting to their personal calendar with a single click — whether they use Outlook, Thunderbird, or any other tool with iCal support.

Alternatively, you can download the appointment directly from within the meeting to add it to your calendar manually. Even though OpenProject includes its own calendar, we know that for many teams, the main calendar is where everything comes together. That’s why we make integration easy.

Black on white — export and print your minutes

When the meeting is done, you can export and print your minutes right away. This way, all decisions and responsibilities are clearly documented — black on white, audit-proof, and ready for your files.

PDF view of an OpenProject meeting - with cover sheet and all selected information

How do I print my meeting minutes?

Just a few clicks export the minutes as a PDF. You can choose whether to include

  • a list of participants (above the agenda),
  • a list of attachments (at the end),
  • backlog entries,
  • or outcomes.

You can also add a custom footer text. Click Download, and you’ll get a professionally formatted document, ready to print or archive digitally.

Why does this matter for records and audits?

A printed, audit-ready protocol is essential, especially in public institutions and organizations with strict requirements for written documentation. It lets you prove at any time who decided what and when.

Even though people are ready for digital processes, the requirements behind the scenes often still demand paper. And with OpenProject, you can provide it seamlessly.

Conclusion: Why OpenProject is especially valuable for meetings in public projects

With OpenProject, you permanently document decisions, tasks, and responsibilities — transparent, audit-ready, and accessible to everyone. This doesn’t just help you meet documentation requirements, but also makes your projects more organized and your teams collaborate more effectively.

In public institutions, it’s particularly important to document processes completely and be able to prove at any time who decided what. OpenProject makes this possible without media breaks, without scattered Excel sheets or Word files. Instead, you have one central platform that seamlessly connects planning, execution, and follow-up for your meetings.

This keeps your projects transparent and verifiable at all times. You can be confident that everyone is on the same page — from the first decision to the printed record that clearly documents every outcome.

Learn more about OpenProject for the public sector, including several case studies.

Received — 5 July 2025 OpenProject Blog

Strong open source Jira and Confluence alternative: OpenProject and XWiki join forces

2 July 2025 at 09:12

We are delighted to announce our official partnership with XWiki. This adds another important milestone on our journey to establish a fully open, transparent, and data-sovereign ecosystem as a genuine open source alternative to proprietary tools such as Atlassian Confluence and Jira.

A shared vision for digital sovereignty

Both OpenProject and XWiki have always stood for open standards, transparency, and user control. At a time when data sovereignty and digital independence are becoming increasingly important, a strategic collaboration was the next logical step.

Our goal: Together, we want to offer organizations an integrated, open source alternative to Jira and Confluence, combining a solution for project management and knowledge management – and thus a powerful, privacy-friendly as well as cost-effective alternative to Atlassian tools.

“This partnership strengthens the open source ecosystem and marks an important step for organizations to move away from Atlassian — toward digital sovereignty and independence. We are delighted to have XWiki as an experienced and committed partner at our side that share the same vision and values to further advance open and sovereign software solutions.” – Niels Lindenthal, CEO, OpenProject GmbH

Screenshot of Niels Lindenthal from OpenProject and Ludovic Dubost from XWiki and CryptPad) Image: Niels Lindenthal (CEO OpenProject) and Ludovic Dubost (CEO XWiki and CryptPad) at the OSXP in Paris.

“Our partnership with OpenProject is a natural extension of a shared commitment to building open, sovereign digital infrastructure for Europe and beyond. At the same time, it’s a strong affirmation of our joint vision: delivering integrated, open source solutions that respect user freedom and data sovereignty. By combining our expertise, we’re creating a compelling alternative to Atlassian’s Jira and Confluence — one that puts control and transparency back into the hands of the user. It’s a step forward for open-source collaboration in Europe, and most importantly, it responds directly to what our customers have been asking for.” — Ludovic Dubost, CEO and Founder, XWiki SAS and CryptPad

OpenProject + XWiki = Open source stack for modern teams

XWiki is a powerful platform for collaborative knowledge management – ideal as a Confluence replacement. OpenProject offers comprehensive project planning, task management, and issue tracking – a strong alternative to Jira.

The combination of both solutions creates an open, modular stack that enables teams to collaborate efficiently without compromising on control, security, or usability.

Screenshot benefits of open source alternative jira and confluence atlassian) Image: Overview of benefits of the open source alternative for Jira (OpenProject) and Confluence (XWiki)

Concrete benefits for our users for switching from Jira and Confluence

This partnership is not just a symbolic alliance – it also brings practical benefits:

  • Integration in development: We are actively working on an integration between OpenProject and XWiki to enable a seamless user experience.
  • Joined sales & support: Both partners will be able to offer each other’s services and support packages.
  • Expanded ecosystem: The connection to other open source providers such as Nextcloud will also be further strengthened by this cooperation.
  • Both OpenProject and XWiki are part of the openDesk: Therefore both open source applications can also be jointly procured via ZenDiS as part of the openDesk bundle.

Part of the openDesk initiative

Our partnership is part of larger European initiatives such as openDesk, a modular open source suite for public administration and organizations. Under the leadership of the Center for Digital Sovereignty (ZenDiS), leading open source companies such as OpenProject and XWiki are working closely together here alongside many other well-established open source vendors from Germany and Europe.

For a sovereign digital future

With this partnership, we are sending a strong signal for the open source movement in Europe and worldwide. Together with XWiki, we are providing organizations with tools that enable teams to work independently, securely, and collaboratively without vendor lock-in and without compromises on their data sovereignty.

Hacking Borders: Our participation in Hack Days 2025 in Paris

1 July 2025 at 16:00

Last month, we wrote a blog post about our participation in Hack Days 2025, a hackathon organized by the digital directorate of the French government, DINUM (direction interministérielle du numérique). In this blog post, we’ll tell you what we did, what we learnt and what all this means for digital sovereignty.

The event

Hack Days brought together over 300 talented developers, designers and innovators from 17 countries to collaborate on open source projects, notably DINUM’s own suite of applications for the public sector in France, called LaSuite. The event also aimed at strengthening European digital sovereignty by exploring the potential for cross-border collaboration.

The 53 different teams worked together over the course of three days to design, develop and pitch their projects to juries at the lovely Jourdan campus of the historic École normale supérieur (ENS).

Our own team consisted of Wieland Lindenthal, Dominic Bräunlein, Bruno Pagno, Eric Schubert and Parimal Satyal.

Our pitch

Before we explain the project in more detail below, here’s a clip of our five-minute pitch:

In the first round of the hackathon, the teams made a 3-minute pitch privately to the juries for a chance to be selected in the top 10 projects. OpenProject was luckily one of those ten, and we were then invited to make our 5-minute public pitch (above) the next day.

The jury consisted of Stéphanie Schaer, director of DINUM; Markus Richter, State Secretary at the Federal Ministry for Digital and State Modernization in Germany; Boris Van Hoytema, Quartermaster of the Open Source Program Office within the Ministry of the Interior in the Netherlands; Jean-Baptiste Kempf, the founder of VLC; and Valérie Dagand, managing director of Numeum.

We were very happy to be part of the top three winners, coming in second place.

All the winners on stage after the awards were handed out

We would like to congratulate all the winners of the hackathon:

Our project

For OpenProject, our goal in the hackathon was to build a deep integration with Docs, a collaborative note-taking app that’s part of DINUM’s LaSuite.

Note

Docs also recently joined the openDesk ecosystem initiated by ZenDiS in Germany. OpenDesk brings together powerful open source tools like OpenProject to offer a digital workplace for public institutions. The collaboration between DINUM and ZenDiS around Docs and OpenProject is an example of cross-border cooperation in digital sovereignty.

Docs is built on BlockNote, an open source rich text editor built on the concept of ‘blocks’. A block can be anything from simple text, a heading, a quote, an image or more complex elements like embedded media, file attachments or custom plugins.

We wanted to harness this extensibility to create a two-way integration such that users could seamlessly go from editing a draft text document in Docs to extracting tasks and text to OpenProject, where they can exist and evolve in a project context.

Such an integration made a lot of sense to us to harness what each tool does best. Docs is a powerful medium to jot down ideas and collaborate with other people, but plain text is not actionable. You cannot easily set an assignee, assign dates, track status, add comments, attach files or integrate with GitHub; all that, however, is very simple to do in OpenProject.

Our integration makes it possible to:

  • Write a bullet list in plain text and easily turn it into a set of tasks in OpenProject.
  • Select text from any part of a document and turn it into a user story or work package in OpenProject. We even implemented a basic LLM layer to convert the text to fit a predefined format.
  • Maintain a ‘live’ link between objects: a change in Docs is reflected near-instantly in OpenProject and vice-versa. This makes it possible to avoid content duplication and have a single source of truth.

Enterprise-grade integration

We used open, enterprise-grade standards like OpenID connect to support single sign-on. This is because we believe that ensuring users can be logged in with the same credentials on OpenProject and on Docs is key to making the user experience seamless and increasing user adoption of both tools.

We also wanted to build the integration in as generic a manner as possible. Because Docs is built with BlockNote, we decided to approach the integration as an OpenProject block within the editor itself, which will make it possible for any other application using BlockNote to also integrate with OpenProject. This was important to use because we believe that lowering the cost of integration between open source tools is key to European digital sovereignty.

What we learnt

We were very impressed with the turnout, the excitement around open source, the quality of the teams and the projects and the organization of such an event. Some learnings we came back with:

  • Broad interest in sovereign open source software: The event highlighted a significant interest across Europe in developing sovereign open source software. The turnout and enthusiasm were clear indicators that dependence on American big tech is increasingly a concern and that there’s value in working together with other European open source projects.

  • Diverse strategies across Europe: We observed that different countries have varying strategies for supporting open source development. LaSuite in France has decided, for example, to create and maintain their own forks of open source software, with a consistent UI and UX. Here in Germany, ZenDiS’s approach is to fund the development and integration of existing software that’s served within a unified bundle called openDesk. There is increasing interest in using parts of LaSuite in the Netherlands, too.

  • Power of integrations: The hackathon highlighted the value of integrations in making tools work together seamlessly. These integrations not only enhance user experience by reducing friction when trying to use multiple open source software but can also lead to higher adoption and user satisfaction.

What next?

We were thrilled to take part in the hackathon and were impressed with both what the other teams developed and how well organized it was. We would like to once again thank the LaSuite team for organizing such an inspirational event and for bringing so many like-minded people and companies together! We truly believe that open source is more powerful when we all work together.

We were also pleasantly surprised by the interest in our Docs–OpenProject integration.

What we worked on in the hackathon was of course an incomplete proof of concept, but we certainly don’t expect to leave things at that. We are currently exploring ways to integrate BlockNote more generically with OpenProject and will also evaluate where we can take our integration with Docs.

You will surely hear more more about this from us very soon.

Received — 4 June 2025 OpenProject Blog

OpenProject recognized as top project management software in 2026 by Gartner Digital Markets

29 January 2026 at 13:00

OpenProject among top products in 2026

We are excited to share that OpenProject has once again been recognized as a top-tier project management solution in 2026 by Gartner Digital Markets.

Building on our achievements from previous years, OpenProject earned an expanded set of distinctions in 2026. These new badges highlight our continued focus on strong functionality, ease of use, and high-quality customer support.

Gartner Digital Markets is a Gartner business unit that includes Capterra, GetApp, and Software Advice. It helps software buyers make confident decisions through verified user reviews, research, and insights.

OpenProject awards in 2026

Software Advice recognitions

In 2026, OpenProject received multiple Software Advice badges across core product categories:

Front Runners in Project management and Time tracking categories

Best Customer Support and Most Recommended across multiple categories in 2026:

Task management, Team management, Project management, Small business project management, Marketing project management, Online project management, Project management software for architects, Nonprofit project management, Strategic planning, Project portfolio management.

Capterra recognition

OpenProject was also recognized by Capterra in 2026 with the following distinctions:

Shortlist in Project management, Time tracking and Task management categories.

Best Value and Best Ease of Use in multiples categories: Construction management, Project management, Project planning, Time tracking, Team management, Task management, Project portfolio management, Nonprofit project management, Strategic planning.

Powered by real user feedback

These recognitions are based on user reviews from real teams using OpenProject in their day-to-day work. We’re proud to see our focus on reliable project delivery, clear collaboration, and strong support reflected in the feedback.

Thank you ❤️

A big thank you to everyone who shared a review and helped us grow. Your input helps us prioritize what matters most and keep improving OpenProject.

Received — 18 April 2025 OpenProject Blog

Prioritize what matters: How Attribute highlighting helps growing teams stay focused

11 February 2026 at 08:08

Whether you’re a team of five or fifty — as your organization grows, so does the number of projects, tasks, and priorities. At some point, work packages that once fit on one board become a sea of cards, and keeping focus becomes a challenge.

That’s why we created the Attribute highlighting feature: it helps you immediately see what needs your attention most. In this article, we’ll walk you through a relatable scenario and show how this feature can support you in staying focused and scaling successfully.

Important

Before February 2026, Attribute highlighting was part of the Enterprise edition in OpenProject. With the release of version 17.1, it is part of the free Community edition, because we value our Community a lot and aim to give “back” Enterprise add-ons to all users every few releases. You can find more information about this feature in our documentation.


You’ve grown — now it’s time to change how you work

Things might be going well. Your organization is growing. More clients, more projects, more team members. But with growth comes complexity. What used to be a simple backlog is now a multi-project list of dozens — maybe hundreds — of open tasks. And suddenly, you’re no longer sure what’s urgent, what’s blocked, or what’s been waiting for weeks.

Your system hasn’t changed, but your needs have. And that’s a good thing — because it means it’s time to invest in new ways to keep your growing team aligned.

Clean up your work package table by highlighting priority, status or finish date

Let’s take your team’s work package table as an example. Imagine you’ve filtered for this month’s deliverables — but the list is still long. You spot tasks with due dates coming up, some that are marked high priority, and one that was updated just now. But it takes a few minutes of scrolling and reading to get the full picture.

That’s where Attribute highlighting comes in. This feature allows you to visually emphasize specific values in your work package table using color: overdue tasks can turn red, high-priority items might stand out in orange, and different status values can appear in clearly distinguishable shades.

With just a glance, your team can now immediately see:

  • What’s overdue,
  • What’s marked as high or urgent priority,
  • What’s resolved or in progress.

How Attribute highlighting works

Let’s say your team uses the Priority attribute and a custom status workflow. You can highlight individual attributes inline (Status, Priority, Finish date) or apply full-row highlighting based on Status, Type, or Priority.

Once you’ve set this up in the work package table view, your team sees these visual cues automatically — without needing to open each task individually.

Tip

You can configure which colors are used for each priority and status in the System administration. Learn how to adjust them for priorities and for statuses.

Let’s look at an example work package table and how it looks with different attributes highlighted. Please note that you can change the colors for work package attributes and that they might look different in dark mode or light mode.

1. No attribute highlighting

Work package table in OpenProject, no attributes highlighted

Image 1: A work package table in OpenProject, no attributes highlighted.

2. Status, Priority and Finish date highlighted inline

Work package table in OpenProject, inline-highlighted Status, Priority and Finish date

Image 2: A work package table in OpenProject, with inline-highlighted Status, Priority and Finish date.

3. Highlighted by Status

Work package table in OpenProject, highlighted by Status

Image 3: A work package table in OpenProject, highlighted by Status.

4. Highlighted by Type

Work package table in OpenProject, highlighted by Type

Image 4: A work package table in OpenProject, highlighted by Type.

5. Highlighted by Priority

Work package table in OpenProject, highlighted by Priority

Image 5: A work package table in OpenProject, highlighted by Priority.


Other helpful features for prioritizing work packages

Attribute highlighting works best in combination with other prioritization features. Here are a few tools to support your growing team:

  • Work package priorities
    Assign Low, Normal, or High to indicate importance.

  • Status workflows
    Define which status transitions are possible and by whom, helping structure review and approval processes.

  • Date alerts and reminders
    Automatically notify assignees or watchers when a due date is approaching.

  • Versions
    Group work packages under a common version to align delivery and deadlines across tasks.

  • Custom fields
    Add structured information to work packages that you can then use for filtering, highlighting, or grouping.

Each of these features helps you bring structure to complexity — and together, they make it easier to stay focused.


Stay focused as you scale

Growth is exciting — but only sustainable if your tools grow with you. Features like Attribute highlighting can make a real difference: not by changing how you work, but by making it easier to see what matters.

With a growing team and more responsibilities, the ability to focus at a glance isn’t just a nice-to-have — it’s essential. Let OpenProject help you take that next step.

❌