Transparency is a cornerstone of OpenProject’s open source values. By sharing our roadmap openly, we invite you to see where the software is heading, align your workflows with upcoming features, and actively contribute to the development process. At openproject.org/roadmap, you can continuously track which features are planned for which dates — while keeping in mind that plans may evolve.

This article provides a focused summary of our current priorities for 2025, looking beyond individual features to highlight overarching goals. Discover what’s planned for OpenProject in 2025!

Overview: Current focus topics for developing OpenProject

Here is a brief overview of the key areas we’re focusing on to make OpenProject even more valuable in 2025:

1. Project portfolio management
2. Team collaboration
3. Integrations and API solutions
4. User experience and accessibility
5. Mobile app

Let’s take a closer look at each of these topics, highlighting exemplary features and why they’re planned for this year.

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OpenProject’s focus on project portfolio management

Managing multiple projects efficiently is a critical challenge for many organizations. Our focus on project portfolio management in 2025 is planned to help you maintain clarity, prioritize effectively, and make strategic decisions across your portfolio.

Roadmap 2025: Planned portfolio management features

• Q1: Project start and finish date
• Q1: Project lifecycle with stages and gates
• Q2: Filter options for included projects
• Q2: Project prioritization features
• Q3/Q4: Grant read and write permissions on project attributes by role

One of the exciting upcoming features regarding project portfolio management is the project lifecycle with stages and gates. These represent specific phases (stages) and critical decision points (gates) in a project lifecycle. By integrating these into the system, project portfolio managers will be able to better track and manage projects as they progress through different stages.

Image: Preview OpenProject 2025 – Project lifecycle with stages and gates - administration. Please note that the feature is still in development and this is just a preview.

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OpenProject’s focus on team collaboration

Collaboration is the foundation of successful project management. In 2025, we’re planning enhancements to help teams communicate, coordinate, and work together seamlessly.

Roadmap 2025: Planned collaboration features

• Q1: Advanced features for the meetings module
• Q2: Automatically create work packages by email
• Q3: Work packages with reduced visibility (private work packages)
• Q3: Multiple assignees without group creation
• Q3/Q4: Open points which can be linked to work packages and meetings
• Q3/Q4: Improved global search bar

Meetings play an essential role in project collaboration – for companies of all sizes. That’s why we’re excited to continue improving our dynamic meetings module this year. Some key features will be the ability to take meeting minutes during the meeting as well as recurring meetings.

Image: Preview OpenProject 2025 – Recurring meetings. Please note that the feature is still in development and this is just a preview.

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OpenProject’s focus on integrations and API solutions

Integrations and API solutions remain a priority to ensure OpenProject works seamlessly with other tools in your ecosystem. These planned improvements aim to make workflows smoother and more connected.

Roadmap 2025: Planned integrations

• Q1: Seamless integration of user sessions of Nextcloud and OpenProject
• Q3/Q4: Integration between OpenProject and Element
• Q3/Q4: Integration between OpenProject and XWiki
• Q3/Q4: SCIM server functionality via SCIM API

The Nextcloud integration for OpenProject has played a central role in file management for years. We are very happy about this collaboration and look forward to developing further integrations with valued open source partners such as Element and XWiki soon.

Find out more about integrations for OpenProject.

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OpenProject’s focus on user experience and accessibility

Making OpenProject more intuitive and accessible is an ongoing goal. We aim to ensure that every user, regardless of their technical background or abilities, can benefit from the software. In 2023, we started introducing the Primer design system and continued applying it last year. In 2025, we will continue applying standardized components to missing pages and improving accessibility, with a special focus on the Scrum module. Learn more about the Primer design system for OpenProject.

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Mobile app

In 2025, we continue developing our mobile app, which is not yet publicly available. While most of our developers are focused on the web app, we are excited about the progress of our mobile app. Stay tuned for updates as we work toward delivering a powerful mobile experience.

Image: The OpenProject mobile app Home screen in an alpha version. Please note that the app is still in development and this is just a preview.

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Your feedback, ideas, and wishes for our roadmap

Your opinion matters: Are these planned features useful to you? Is anything missing that you really wish for? We would love to hear from you.

As an open source company, we work in the open. So if you would like to participate in OpenProject, join our Community instance to request features, report bugs, and get early access to upcoming releases. See this guide to our Community instance to learn how exactly you can contribute.

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Stay connected

Apart from using our Community instance, there are other ways to stay informed about OpenProject:

• Subscribe to our monthly newsletter
• Star our GitHub repository
• Watch tutorials and other videos on our YouTube channel
• Follow us on LinkedIn
• Follow us on Reddit
• Follow us on Fosstodon
• Follow us on Bluesky
• Follow us on Twitter/X

We are very happy to announce the release of OpenProject 15.2. With this update, users are now able to set reminders for work packages to never forget about a task again. Another great features are:

• Export timesheets as PDF
• Add a lag to Predecessor/Successor relations
• Create a new folder directly when using file storages integrations
• Group and order by for custom fields of type hierarchy
• Popover on user information on hover

… as well as a continued update of page headers and subheaders.

In this blog article, we’ll examine the feature of setting reminders for work packages along with the feature of exporting time tracked in work packages now as PDF. To learn more about the other features and bug fixes included in version 15.2, please check out our release notes.

Set reminders for work packages

With OpenProject 15.2, you can stay on top of your tasks with the new Reminder feature. Need a nudge about a work package at a later time? Simply open the work package, click the new Reminder icon, and set the date and time for your reminder. When the moment comes, you’ll receive a notification in your notification center, ensuring you never miss a critical task.

Simply click on the Reminder icon and specify when you would like to be notified:

We expect this feature to help many users to organize themselves even better and to keep the notification center free of outdated reminders. Maybe it has happened to you that you don’t mark notifications as read because you want to edit or view the corresponding work package later. However, this causes your notification center inbox to grow over time and become more and more cluttered.

In addition, it can often happen in your daily work that you have a work package open which you would like to look at again later – today, or days or weeks later. This is especially true in management positions if you want to monitor the progress of a task.

With the new reminder feature, you can now focus on your most urgent work and let OpenProject remind you of the work packages that will become relevant at a later point in time.

Export timesheets as PDF

Time tracking - and reporting in a nicely styled document – grows more and more important for many companies and freelancers. Until now, you could export your OpenProject timesheets to Excel.

With OpenProject 15.2, exporting time reports just got more flexible! You can now also generate PDF timesheets in the Time and Costs module. Simply set up your report filters, click the Export PDF timesheet button, and download a polished, easy-to-share PDF report.

Important

Please note that for now, the PDF export focuses exclusively on time entries and does not include cost data.

Here’s an example:

… And this is how the generated PDF will look like:

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OpenProject 15.2: Migration, Installation, Updates and Support

Follow the upgrade guide for the packaged installation or Docker installation to update your OpenProject installation to OpenProject 15.2. We update your hosted OpenProject environments (Enterprise cloud) today, January 22, 2025.

You will find more information about all new features and changes in our Release notes or in the OpenProject Documentation.

If you need support, you can post your questions in the Community Forum, or if you are eligible for Enterprise support, please contact us and we are happy to support you personally.

• New to OpenProject? To test all features of OpenProject 15.2 right away, create a 14 days free trial instance for our OpenProject Enterprise cloud.
• Prefer to run OpenProject 15.2 in your own infrastructure? Here you can find the Installation guidelines for OpenProject.
• Want to upgrade from a Community version to try out the Enterprise add-ons? Get a 14 days free trial token to test the Enterprise add-ons.

Credits

A very special thank you goes to the City of Cologne and ZenDiS for sponsoring parts of this release. Your support, alongside the efforts of our amazing Community, helps drive these innovations.

Also, a big thanks to our Community members for reporting bugs and helping us identify and provide fixes. Special thanks for reporting and finding bugs go to Stefan Weiberg.

Last but not least, we are very grateful for our very engaged translation contributors on Crowdin, who translated quite a few OpenProject strings! This release we would like to highlight

• atifahnordin, for an outstanding number of translations into Malay.
• Vlastislav Dockal, for a great number of translations into Czech.
• Alin Marcu, for a great number of translations into Romanian.
• Yuliia Pavliuk, for a great number of translations into Ukrainian.

Would you like to help out with translations yourself? Then take a look at our translation guide and find out exactly how you can contribute. It is very much appreciated!

As always, we welcome any feedback on this release. 💙